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Posts tagged ‘toyota production system’

How To Problem Solve With Toyota Lean Management

January 30th, 2023  | 
ProductivityResource Center/BLOGToyota Production System

Albert Einstein once wrote, “We cannot solve our problems with the same thinking we used when we created them.” Simply put, coming up with creative and innovative solutions to problems oftentimes requires you to look at the problem with a fresh perspective. As we’ve discussed in previous Toyota Lean Management blog posts, recognizing and cutting down on waste is critical to increasing your efficiency, reducing costs, and improving throughput. However, in order to make these improvements and see positive changes in ROI, a key step is recognizing where problems exist and working to solve them.

To recognize and solve these problems, it is often helpful to view them with a different lens to reach a newfound conclusion. Toyota’s 8 steps for problem-solving act as the lens that allows you to view different aspects of your operation from a new perspective.

Consider these eight steps as you start on the path to continuous improvement.

  1. Clarify the problem

The first step in solving a problem is realizing that one exists. You can define a problem by asking yourself the following questions:

  • Does my current process deviate from the standard?
  • Is there a gap in my current process with what I am trying to accomplish vs. what I am accomplishing?
  • Are my customer’s needs being met with my current process?

If the answer to any of these questions is no, then you know you have a problem that could use some improvement.

  1. Break down the problem

Now that you’ve verified the problem, you can begin to break down the issue into smaller, more detailed pieces. It can be helpful to analyze the different inputs and outputs of your process so you can effectively see where you are currently placing your efforts. Don’t bite off more than you can chew. It is much easier to manage and solve smaller problems rather than attack one large problem with little direction.

  1. Set a target

The third step is all about commitment and consistency. Now that you’ve broken down the problem, how are you going to go about solving it? How are you going to meet your new deadline, and how long will it take to complete? Allot adequate time for each activity to ensure you are giving each aspect of the project enough attention.

  1. Analyze the root cause

Analyzing the root cause allows you to identify each of the factor(s) that caused a problem in the first place. Sometimes there is more than one cause, and it is important to consider each one as you work to address the issue.

  1. Develop countermeasures

Establishing the root cause is only half the battle. Now, you must develop countermeasures for each of those root causes to prevent the same issues from occurring again.

  1. Implement countermeasures

Now that you’ve established your countermeasures, it is time to put them into action. You may want to seek ideas from other team members to ensure you are not missing any steps. Also, it can be helpful to track how effective each countermeasure is performing along the way and make adjustments where necessary.

  1. Evaluate Results and Process

The seventh step is all about implementing a system to review and evaluate how your new process is working. Countermeasures will fail, but it is important to develop an effective system that always looks for areas of improvement in order to reach the desired result.

  1. Standardize Successful Processes

After receiving successful results from your previous evaluation, it is time to standardize the process within your team and the entire organization. As you work through the standardization process, continue to look for possible unresolved issues that you may have missed the first time.

Remember, the road to establishing a lean organization doesn’t stop once you improve a few processes. Lean isn’t just about identifying where you can do better; it’s about instilling a culture of respect and developing to create a workplace that your associates enjoy working in. Achieving business goals and leaner processes requires dedication and teamwork from every individual in the organization. Encourage open communication and empower your employees to bring problems to your attention when they are detected.

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How to Apply Toyota Lean Management to Your Business 

October 7th, 2021  | 
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Have you wondered if the principles of Toyota Lean Management (TLM) could apply to your business? There is much information on the subject in books and the internet, but why go elsewhere when you can get your information directly from the source – Toyota!  

Many years ago, Toyota created the Toyota Production System (TPS), a philosophy that organizes manufacturing and logistics at Toyota, including its interaction with suppliers and customers. TPS is also frequently called “lean manufacturing.”  

Three top Toyota executives influenced TPS/Lean Manufacturing: founder Sakichi Toyoda, his son Kiichiro Toyoda and Toyota chief engineer Taiichi Ohno. The system’s main goal is simple – to eliminate waste, called “Muda.”  

We sorted through the abundance of information on the Toyota Forklifts website to curate three articles for those just starting to learn about the principles of Lean Management.  

The first article, titled “What is Toyota Lean Management?” is a great place to start. 

The article explains the elements necessary to build a strong “house” using Toyota Lean Management (TLM). You’ll learn about a critical component for a strong TLM foundation, a five-step system called 5S. The principles of 5S can be applied to any business setting, manufacturing/factory setting, or even your personal life to help organize your home and practices.  

You’ll also learn the importance of developing a culture of respect encouraging innovation and development, the Lean Management Pillars: Just-in-Time and Jidoka, and the elements necessary to build the support beams and roof to complete your “house.” 

The following article is titled “Benefits of Lean Management Practices.” You’ll learn the three benefits of lean management techniques here.  

Finally, we suggest you read “How to Get Started on Your Lean Journey.”  This article details four specific steps you should take to get started. 

Toyota Lean Management is both a process and a mindset. Our experts can walk you through the process and offer valuable advice to increase productivity and efficiency throughout your company. Contact us today if you’d like to lean on us (pun intended) to help you implement Toyota Lean Management practices in your operation.